Add or Edit Student Statuses

You can use the Student Statuses & Colors tab from the Status Changes page to add or edit the student statuses.

   Review the training (Anthology Academy registration and login required):

System Settings - Status Changes (3 min.)

Prerequisites

You must have System - Settings - Manage authorization.

You should also be familiar with the Background for Status Changes.

If you want to edit an item and it is associated with more than one campus, you must have access to all the campuses. For example, if the item was configured so that it is available at three campuses and you only have access to two of the campuses, you can view, but cannot edit it. (When you add an item, you can only select campuses where you have access.)

Access Method

Select the Settings tile > expand System > select Status Changes.

Procedure to Add or Edit Items

1. Click the Student Statuses & Colors tab.

2. If you want to filter the list, specify the following value.

   Status Category The category for the status. It can include more than one student status. They are defined by the system and selected for the student statuses configured by your institution.

3. If you want to:

   • Add a new list item, click the New button on the toolbar

   • Edit an existing list item, click the name in the list

4. Review, specify, or change the following values.

Active Specifies whether or not the associated record is active. Campus Group The group you specified for the campus. Your institution configures the groups for campuses. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Name The descriptive name of the item.

NSLDS Status The National Student Loan Data System (NSLDS) status associated with the System Status. The status is assigned by the National Student Loan Data System (NSLDS) to be used for SSCR Processing. Status Description The detailed description provided by your institution for the student status. Status Represents a Title IV Withdrawal At some institutions, students that are no longer attending classes are left in an Active/Attending status so that they can still log into the Student Portal. In this scenario, the “Status Represents a Title IV Withdrawal” check box can be selected to indicate that the status represents a withdrawal for Title IV purposes. If this attribute is selected, the Status Change process will treat a status change from an Active status to the new Active status with the Title IV withdrawal attribute as if the status change was from Active to Drop for purposes of determining the NSLDS Withdrawal Date, Date of Determination, and other downstream impacts to Financial Aid, Student Accounts, and other reporting (such as enrollment reporting and Clearinghouse). This check box is displayed only when Attending is selected for System Status and Withdrawn is selected for NSLDS Status. System Status The status of the system. For additional information about system statuses, see the background information for status changes.

If you want to save and: 

• Continue making changes, click the Save button

• Continue to add another item to the list, click the Save & New button

• Close, click the Save & Close button

How to Configure a Student Status for Withdrawn with Ability to Register

You can configure a student status that reports the student as withdrawn, but keeps the student active so that they can log into Student Portal to register for courses. When an active student is changed to this school status, Anthology Student will treat the status change as an official or unofficial withdrawal in the appropriate locations. For example, in:

• Determining the NSLDS Withdrawal Date and Date of Determination

• Financial Aid (such as canceling any future aid)

• Student Accounts (such as refund calculations)

• Reporting (such as enrollment reporting and Clearinghouse)

The student will still be able to log into Student Portal to register.

To configure the status, you must select:

• Attending for System Status

• Withdrawn for NSLDS Status

• The Status Represents a Title IV Withdrawal check box

Example

The example shows a student status of withdrawn with ability to register.